Fusion is a ready-to-use portal that allows organisations of any size to benefit from a customised knowledge management system that can be used for employee portals (intranet) or for external audiences (extranet).
In practice, this allows you to exchange information freely with both internal and external audiences, while maintaining total control over security. Fusion allows you to share best practice, avoid duplication and keep all audiences fully up-to-date with company developments.
| Intranet Features | A customised knowledge management system that can be used for employee portals (intranet) or for external audiences (extranet). |
| Contacts | Improve communication and efficiency by having a centrally stored list of fellow colleagues, customers and suppliers at the fingertips of your employees. |
| Diary | Empower employees to collaborate with ease by giving them access to a shared diary system, centrally managed on the intranet platform. |
| Discussion Forum | Promote collaboration through the utilisation of discussion forums. Outputs can include organic brainstorming as well as a vehicle to gather public opinion on company matters. |
| Employee Locator | Allow employee’s to update which office location they are working from on a particular day, allowing managers to quickly understand where their team members are. |
| Electronic Forms | Do away with paper-based processes. Take any paper-based form and turn it into an electronic version, assigning different workflow actions for the output of it. |
| Executive Areas | Create sub areas of your intranet for certain groups within your organisation, so that the options, documents and news available to them differ to the standard areas of the site. |
| HTML Emails | Dramatically improve the appearance of customer facing or internal emails, without the need to learn HTML skills. |
| News Feeds | Update your own news tracker, or utilise RSS feeds to display news stories most relevant to your audience. |
| Personalised View | Employees can customise which data and folders they wish to see as default when they first log in. This saves the user time and helps mitigate against ‘information overload. |
| Room + Resource Booking | Increase efficiency by centrally managing the booking of rooms and resources (projectors, cars etc.). At a glance employees can see the resources available and make a booking. |
| Surveys + Polls | Make better informed decisions by composing a survey and poll your employees about absolutely anything (e.g. how effective a training session was). |
| Usage Statistics | At a high level you can view which users are logging onto the system. If you require more detail, it’s there. This includes exactly where users have been, and for how long. |
| Document Management | Organise documents in folders and file repositories, so that they are centrally stored, backed up and accessible from anywhere. |
| Advanced Search | Includes easy to use search tools to allow visitors users to quickly find the documents they are looking for. Beyond the basic keyword search, the system supports searching on all key meta data associated with documents, such as file type, creation dates, categories and more. |
| Batch Migration | Populating a document management system is time intensive if performed manually. Enable have a variety of tools which are able to import all of your existing folder structure and associated documents including associated meta data. |
| Blackberry Optimisation | The Enable document management system is fully accessible via Blackberry mobile devices. The user interface has been optimized for the Blackberry browser allowing employees to access the documents stored in the system on the move. |
| Charts + Diagrams | Upload charts or diagrams and then assign links to other pages, contacts (for organisational charts), documents or websites which users can follow by clicking areas on the chart that you select. |
| Check In + Check Out | So that two or more people do not attempt to edit a document at the same time, documents can be checked out - locking them down until they are checked back in again. |
| Content Search | As well as the ability to search for document titles, users can also search the contents of Microsoft Office and PDF files. |
| Desktop Integration | For faster uploading and a more familiar Windows® folder feel, clients can install a tool that replicates your document management system as a drive within 'My Computer'. |
| Image Library | Images and diagrams can be centrally stored in libraries making them available to any audience. Images are automatically converted to a web safe format and are compressed, speeding up the loading time. |
| Important Files | To help ensure important material is read by employees, you can tag certain documents to appear on a priority list on each user's homepage, until they have read or downloaded it. |
| Meta data support | Support for additional meta data fields to be attached to folders and files - i.e. author, language. This is in addition to the standard meta data which is supported by the software - i.e. date modified, file size etc. |
| Permissions | With Enable Document Fusion you can quickly create new accounts for your visitors to log in with. Multiple permission groups can be applied to each user, allowing complex security settings to be created easily. |
| Popular Files | The most popular documents that users are currently viewing can be displayed in a separate section so that other users can quickly locate current and informative files. |
| Preview | Inline preview for a wide variety of file formats, such as JPEG, Bitmap, TIFF, Photoshop,Text files and more. |
| Version Control | Keep track of file changes by applying version control, giving you the ability to roll back to an earlier version of a document or help further understand how a file has evolved over time. |
